Build the day before you pick the car
The vehicle class is the last choice. The schedule decides whether you need one transfer or a car that stays.
Swipe sideways to read every column.
| Input | Why it changes the plan |
|---|---|
| Hard meeting times | A 9:00 start in Midtown and a 11:30 downtown means the car cannot be released after the first drop. |
| Flight and terminal | Arrival pickup follows the airport’s current meeting rules. Departure timing follows the airline’s cutoff, not a generic hour. |
| Who else rides | An assistant or a second executive may require an SUV, or a second car if they leave on a different clock. |
| Luggage left in the car | Bags that stay with the chauffeur between meetings are an hourly decision, not a favor added at the curb. |
| Billing name | Say whether the invoice goes to the traveler, an assistant or a company contact. |
A working day, not a general corporate account
Executive car service is one traveler’s itinerary: someone who lands, takes two or three meetings, and needs the car either to wait or to reappear at a stated time. Corporate transportation covers company travel more broadly, including accounts and repeat bookings.
Decide that before you talk about vehicle class. If the traveler is finished at each address and the next pickup is hours later, separate transfers are enough. If the gap is a short meeting and the next address is across town, keep the car on hourly service. The hourly minimum is three hours. Sedans start at $120 an hour, SUVs at $150, the S-Class at $175 and a Sprinter at $200. Eight hours plan from $960, $1,200, $1,400 and $1,600.
Airports, offices and the time between them
For an arrival, send the flight number, date, airport and terminal, and whether the traveler checks a bag. JFK, LaGuardia, Newark, Teterboro and Westchester each have their own meeting pattern. Do not send the traveler to a door you remember from a previous trip.
For meetings, use street addresses and the entrance the host named. A tower on Park Avenue, Hudson Yards and a downtown hotel can all have a visitor door that is not the one on the mailing address. If the car must be outside at a minute that is fixed, say so. Manhattan traffic between the East Side and the Financial District is not the same at 8:30 as it is at 10:30, so the pickup before a hard start needs slack you choose, not a promise from the chauffeur.
Roadshows and two people on different clocks
A roadshow with four meetings and the same passenger is one hourly booking if the car waits. A roadshow where a principal and a colleague split after lunch is two cars, or one car plus a later transfer. Write the split into the request. Guessing at the curb wastes the meeting that has a hard start.
An assistant often holds the schedule. Put that person’s phone on the booking as the coordinator, and the traveler’s phone as the passenger contact. If the company needs the charge on a particular invoice, say that when you book rather than after the day is over. A company account is arranged as corporate transportation.
What to send for the day
Executive transportation is the car and chauffeur for that itinerary. It does not include a security detail, a reserved lane, or the same chauffeur every week. A repeating office run is daily car service. A car kept for the day is a full-day booking. A conference with many guests is corporate event transportation.
Send one day’s addresses, the times that are fixed, passenger and bag counts, and the vehicle class you want priced. Ask the quote to separate transfer legs from any hours the car is held, and to confirm tolls, parking and extras.
Questions before booking
Is executive car service the same as a corporate account?
No. Executive car service plans one itinerary. A corporate account is billing for a company that books often. You can book a single executive day without opening an account.
Should the car wait between meetings?
Keep it when the gap is short or the next start time is fixed. Release it when the next pickup is hours later. Hourly service has a three-hour minimum. A single hop can be a transfer instead.
Which vehicle should an executive request?
A sedan or S-Class is the quieter sedan choice. An SUV suits more luggage or a larger party. A Sprinter is for a group sharing one schedule. Send the headcount and bags, and let the confirmation accept the load.
Can you meet a flight and still make a morning meeting?
Only if the flight, terminal, bag claim and the drive still leave the slack you need. Send both the flight and the meeting time. Do not plan the pickup from the scheduled landing alone.
Do you guarantee the same chauffeur for every trip?
No. Each booking is confirmed for that date. If a traveler wants the same arrangement repeated, describe the days and times and ask what can be scheduled.